Privacy Notice

The Home Office will be what is known as the ‘Controller’ of the personal data you provide to us through this tool. This includes when data is collected or processed by third parties on our behalf. The Home Office’s contact address is Peel Building, 2 Marsham Street London SW1P 4DF.

The Department’s Data Protection Officer can be contacted using the details below:

Post: Office of the DPO, Peel Building, 2 Marsham Street, London SW1P 4DF
Email: [email protected]
Telephone: 020 7035 6999

How and why we use your information

We will only collect basic personal data about you. This does not include any special categories of personal information about you (sometimes referred to ‘sensitive personal data’). The information we collect will include your name and email address. If an SMS text message service is offered and you choose to use it, we will also collect your phone number.

We need to collect this basic personal data in order to allow you to create and account to use the service. We can then protect the information relating to buildings you provide whilst using the service and restrict access to it.

Whilst using the service we will collect:

  • your Internet Protocol (IP) address, and details of which version of web browser you used
  • information on how you use the site, using cookies and page tagging techniques

We are processing your personal information based on our Public Task obligations to provide a tool to enable Responsible Persons to prioritise the order in which they carry out Fire Risk Assessments on the buildings they are responsible for.

Your personal data will only be used for the purpose described above and will not be shared with any third parties other than our partner involved in providing the service you have requested.

  • EnCircle Ltd, Gemini House 136-140 Old Shoreham Road Brighton BN3 7BD

We will share your data if we are required to do so by law – for example, by court order, or to prevent fraud or other crime.

Where your data is processed and stored

We design, build and run our systems to make sure that your data is as safe as possible at all stages, both while it’s processed and when it’s stored.

All personal data is stored in the European Economic Area (EEA).

How we protect your data and keep it secure

We are committed to doing all that we can to keep your data secure. We have set up systems and processes to prevent unauthorised access or disclosure of your data.

We also make sure that any third parties that we deal with keep all personal data they process on our behalf secure.

Requesting access to your personal data

You have the right to request access to the personal information the Home Office holds about you. Details of how to make the request can be found at

Other rights

In certain circumstances you have the right to:

  1. object to and restrict the use of your personal information, or to ask to have your data deleted, or corrected.
  2. (where you have explicitly consented to the use of your personal data and that is the lawful basis for processing) the right to withdraw your consent to the processing of your data and the right to data portability (where processing is carried out by automated means)

Children’s privacy protection

We understand the importance of protecting children's privacy online. This service is not designed for, or intentionally targeted at, children 13 years of age or younger. It is not our policy to intentionally collect or maintain data about anyone under the age of 13.

Questions or concerns about personal data

If you have any questions or concerns about the collection, use or disclosure of your personal information please contact the Home Office using the information on

You have the right to complain to the Information Commissioner’s Office about the way the Home Office is handling your personal information. Details on how you do this can be found at

Changes to this notice

We may modify or amend this privacy notice at our discretion at any time. When we make changes to this notice, we will amend the last modified data at the bottom of this page. Any modification or amendment to this privacy notice will be applied to you and your data as of that revision date. We encourage you to periodically review this privacy notice to be informed about how we are protecting your data.

Last modified 17 September 2021